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Southern Oregon University

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Southern Oregon University

Southern Oregon University offers an attractive and comprehensive benefits package to all of its regularly employed faculty and staff including health, retirement, and time off programs that allow for a balanced life.  These benefits are offered through the State of Oregon Public Employees Benefit Board (PEBB).  Eligibility for benefits may vary depending on your employment category or classification.  Please refer to the appropriate tab below for detailed information about your benefits. The Benefits office is located in Churchill Hall in Suite 159.  The direct line to Benefits is (541) 552-6167.

Employees who have a change in appointment may experience changes in their benefit coverage. Please contact our Benefits Specialist at (541) 552-6167 for further information.

Below is a calendar of events happening in the Benefits world.  Please check this for upcoming campus visits by PERS, TIAA-CREF, Fidelity and others. 

Benefits Calendar

 

Benefit information - New Hires

Welcome to Southern Oregon University!  As you meet with the Service Center staff to complete your new hire paperwork, you will be scheduled for a Benefits class.  Classes are held twice weekly, and it is  important that you set aside time to attend a class.   There is a lot of information to review, and this is a great time to ask questions. 

It is important to note that you only have thirty (30) days from your date of hire to complete your health care choices.  Missing this deadline will prevent you from participating in the benefits plans until the next calendar year.

Benefits are broken up into 2 separate categories:  ‘core’ and ‘optional’.  If you have a .5 or greater appointment, then you and your eligible dependents (coverage of domestic partners and their children may have tax implications.  

Coverage is effective the first day of the calendar month following your date of hire or your completion of enrollment.

After initial enrollment, changes may be made only during the annual Open Enrollment period or within 30 days of a qualified family status change (i.e., birth, death, marriage, divorce, domestic partnership, employment status change). Open Enrollment occurs in the late fall, and changes made during Open Enrollment are effective January 1 of the following year.

In addition to the 'core' and 'optional' benefits, additional programs are available to SOU employees.  These programs include participation in a Tuition Subsidy, a Employee Assistance program, and a variety of wellness activities, some of which have financial incentives.

Retirement plans are offered to all eligible employees.  There are 2 plans available, both with different eligibility criteria. 

Benefits Full Time Employees

The current monthly benefit amount from the employer covers either 95 or 97% of the premium amount for the core benefits of medical, dental, vision and basic life insurance coverage for full-time employees. The amount covers these premiums on all enrollment tiers: employee only, employee and spouse or domestic partner; employee and children; and family. 

Employees who choose to enroll in the least expensive medical plan will have a 3% contribution towards their core benefits, if their applicable bargaining unit CBA allows. 

Employees who do not elect the least expensive medical plan, or those employees whose bargaining unit specifies the contribution percentage, will contribute 5% of their core benefits cost.

Beginning with calendar year 2015, medical and vision coverages are no longer bundled.  Employees may elect any combination of core benefits coverage, including choosing not to enroll in a dental or vision plan.  In addition, employees may have different tier level coverage for different plans.

Once benefit elections have been made, unless there is an IRS defined 'qualifying event' that occurs during the year, you will not be able to make any changes to your benefits until the next open enrollment session.

 Benefit

Options for Full Time Employees

Core Benefits   

  • Medical
  • DDS
  • Vision
  • Basic employee term life insurance coverage of $5,000 

View full time benefit summaries for medical plans:  Medical plan comparisons

View full time benefit summaries for dental plans:  Dental Plans overview

View summary of vision plan: Vision plan overview

Rate chart:  medical and dental rates 2015 Rates

Link to PEBB's cost estimator:http://www.mypebb.com/fullTimePC.html

Optional Benefits

Employees may also enroll in any available optional benefit plan. Employees are responsible for 100% of these plan costs.  There is no employer contribution towards these plans.

Additional Life Insurance

Optional Life Insurance coverage for employee and spouse or domestic partner is available from $20,000 up to $600,000 in $20,000 increments. (The first $50,000 of life insurance is pre-tax.)  For the employee, at the time of initial election, $40,000 in coverage can be elected with no evidence of insurability.  Spouses/partners have $20,000 of guaranteed coverage available at this time as well.

Dependen

t life insurance coverage of $5,000 is also available for all qualified dependents.

Optional Life Insurance Certificate

Accidental Death and Dismemberment

Accidental Death and Dismemberment Insurance coverage for employee only, or for family coverage is available from $50,000 up to $500,000.

Short Term Disability

A Short Term Disability Insurance plan is available. Disability plans offer income protection during times when you are unable to work due to an injury or illness.

Short Term Disability Insurance Certificate

Long Term Disability

Long Term Disability Insurance available through PEBB. Disability plans offer income protection during times when you are unable to work due to an injury or illness.

Long Term Disability Insurance Certificate

Long Term Care Insurance

(LTC), available through UNUM, is one of the ways you or your family members can pay for long term personal care, which can be very expensive. Long Term Care Insurance care is not one service but many different services available to help people with chronic conditions compensate for limitations in the ability to function independently. Long term care services may include help with the activities of daily living, home health care, respite care, adult care, care in a nursing home and care in an assisted living facility. SOU employees have guaranteed issue of a long term care policy if enrolled within 60 days of hire.

Flexible Spending Accounts

Flexible Spending Accounts allow employees to use pre-tax income to pay for eligible work-related dependent care expenses. Health Care FSA allows employees to use pre-tax income to pay for out-of-pocket heath care expenses. Plan and provider information for both Flexible Benefits and Optional Benefits is available athttp://orpebb.asiflex.com/

 

Benefits Part Time Employees

Classified Part Time em

ployees may have out-of-pocket premiums. The current monthly benefit amount for eligible part-time employees is pro-rated based on hours worked in the month compared with the month’s available full time hours. Part-time employees must pay the difference between the benefit amount they receive and the plan premium amount. They may choose to purchase either part time, or full-time medical and dental plans.

Benefit Options for Part Time Employees

 Part Time employees can choose between full time or part time plans. The same Medical plans are available as for the Full Time Employees.  The cost will vary, depending on what is chosen, and there may an additional cost.

  • Dental:  There is only one dental part time plan offered through ODS/MODA.
  • Vision:  Beginning in 2015, VSP vision is no longer included with enrollment in a full-time medical plan. Part-time plan enrollees can now enroll for the VSP plan separately from the medical plan.  You will pay the same premium share that you pay for medical.
  • Basic employee term life insurance: coverage of $5,000 is mandatory whether enrolling in a medical plan, or choosing the 'opt out' provision.
  • Optional Benefits:  All optional benefits are available to Part Time employees.  Employees pay 100% of the cost of these premiums regardless whether Full or Part Time.

 Part Time Benefit Summary

Medical plans:

View full time benefit summaries for medical plans:  Medical plan comparisons

View full time benefit summaries for dental plans:  Dental Plans overview

View summary of vision plan: Vision plan overview

Rate chart:  medical and dental rates 2015 Rates

Link to PEBB's cost estimator:http://www.mypebb.com/fullTimePC.html

 

Health Engagement Model Steps PDF

Optional Benefits

Additional Life Insurance

Optional Life Insurance

coverage for employee and spouse or domestic partner is available from $20,000 up to $600,000 in $20,000 increments. (The first $50,000 of life insurance is pre-tax.) Dependent life insurance coverage of $5,000 is also available.

Optional Life Insurance Certificate

Accidental Death and Dismemberment

Accidental Death and Dismemberment Insurance coverage for employee and spouse or domestic partner is available from $50,000 up to $500,000.

Short Term Disability

A Short Term Disability Insurance plan is available. Disability plans offer income protection during times when you are unable to work due to an injury or illness.

Short Term Disability Insurance Certificate

Long Term Disability

Long Term Disability Insurance available through PEBB. Disability plans offer income protection during times when you are unable to work due to an injury or illness.

Long Term Disability Insurance Certificate

Long Term Care Insurance

(LTC), available through UNUM, is one of the ways you or your family members can pay for long term personal care, which can be very expensive. Long Term Care Insurance care is not one service but many different services available to help people with chronic conditions compensate for limitations in the ability to function independently. Long term care services may include help with the activities of daily living, home health care, respite care, adult care, care in a nursing home and care in an assisted living facility. SOU employees have guaranteed issue of a lo

ng term care policy if enrolled within 60 days of hire.

Flexible Spending Accounts

Flexible Spending Accounts allow employees to use pre-tax income to pay for eligible work-related dependent care expenses. Health Care FSA allows employees to use pre-tax income to pay for out-of-pocket heath care expenses. Plan and provider information for both Flexible Benefits and Optional Benefits is available at http://orpebb.asiflex.com/

 

Supervisors and Managers

Affordable Care Act

Facts relating to Student Employees:

Students who exceed 120 worked hours/month for the entire look back period may gain benefits eligibility. 

      *Work study positions do not count towards accumulation of hours for students.

      *ALL other positions count towards the ACA requirement.  Students who have 4-5 jobs on campus will have       all those hours totaled for evaluation of ACA eligibility.  Grad. Assistants are covered under the ACA.

      *Students who gain eligibility under the ACA will be offered medical coverage for at least 1 year.

      *How do I know if I have a student employee who is exceeding their hours?

               Benefits office runs quarterly reports and identifies any student who has high hours.  The Benefits

               Specialist or Director of HR will notify the supervisor(s) and managers of any student in this situation.

 

 

  Opting Out or Declining Benefits

 ACA SOU Notice

 

Other Benefits

Voluntary Saving Programs

Two tax-deferred programs are available to employees: the OUS Tax-Deferred Investment 403(b) plan and the Oregon Savings growth 457 Plan. Contributions to these plans are made before federal and state taxes are imposed. Payroll deduction to purchase U.S. Savings Bonds is also available.

You may change your contributions to the TDI plan at any point.  Simply complete and return this form to the Benefits Office.  Forms received by the 10th of any month will be effective with that month's payroll.

Link to Salary Reduction Agreement TDI 4039(b):  Salary Reduction Agreement - TDI 403(b)

 Retirement Plans

After six full months of employment, eligible unclassified employees may choose between two retirement plans: the Oregon Public Service Retirement Plan (PERS/OPSRP) and the Optional Retirement Plan (ORP). After six full months of employment eligible classified employees become OPSRP members.  In both the PERS and ORP plans, the University contributes a specified percentage.  

Fringe Benefits

  • Staff Fee Privileges
  • Employee Assistance Programs (EAP)

    • This is a no cost program available to all Southern Oregon University employees and their families.
  • Sporting Events: Faculty and Staff receive free admission (except for SOU hosted National Playoffs). Please contact Natasha Ford at 552-6772 for a season pass.
  • Theatre Events: Faculty and Staff pay $10.00 for self and one guest.

Leave Information

Retirement Programs

Workers Comp Forms

Incident Report

SAIF 801

 

Policies/Forms/Links

 State of Oregon               

 Access                         

Oregon Administrative Rules

link

OARs Oregon University System

link

Oregon Revised Statutes

link

Records Retention Schedule OAR (166-475)

link

Reasonable Accommodation Policy

 

 Employee Leaves

Access                          

Oregon Family Leave Act (OFLA) Poster

link

Family Medical Leave Act (FMLA) Poster

link

Americans With Disabilities Act (ADA)                                    Accommodation Request Part 1

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ADA Accommodation Request Part 2

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FMLA/OFLA Health Care Provider Certification For Employee Condition

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FMLA/OFLA Health Care Provider Certification of Family Member

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FMLA Certification of Qualifying Exigency for Military Family LOA

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FMLA Certification for Serious Injury/Illness of Covered Servicemember for Military Family Leave

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 Employment Laws

 Access

Lactation information and Lactation Room Locations

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FAQs for Oregon Revenue Statute 653.077

link

FAQs for Department of Labor lactation guidelines

link

Bloodborne Pathogens - OAR 437-002-1910.1030

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Leaving SOU

  • What happens with my benefits when I leave Employment at Southern Oregon University?

The direct line to Benefits is (541) 552-6167.