Business Services
Faculty/Staff Tuition Program...
Click here to go to the OUS web site for the Application Form Note: There are now four versions of the form available. Two forms (one printable only and one fillable form) are used by staff members. Two other forms (one printable only and one fillable form) are used when transferring staff rates to a qualified family member. You must have Acrobat Reader 4.0 or higher to access either of these forms.
Employees of Southern Oregon University who meet requirements listed below are eligible for the employee tuition rate set at 30% of resident, undergraduate tuition, in addition to appropriate course fees. Qualified family members also pay all mandatory fees.
Internal Revenue code section 117 mandates that educational assistance provided to family members of OUS employees enrolled in advanced degree programs or graduate-level classes for credit be reported as taxable income. The difference between the reduced tuition and the regular graduate tuition will be taxed.
Retired employees and employees on leave are eligible for employee tuition privileges. Subject to approval by the president, the maximum credit-hour limitation may be waived for retired employees and employees on leave.
No application fee will be required of staff members who are eligible for the staff rate. See OAR 580-022-0030 for additional information.
Eligibility Requirements for Administrative and Teaching Faculty
- Employees appointed at least half time (.50 FTE) may enroll for a maximum of twelve credit hours per term at the employee tuition rate. Credits over the 12-credit maximum are charged at the instructional rate.
- Employees must have a 9-month, 10-month, or 12-month contract.
Eligibility Requirements for Classified Employees/Unclassified Professionals
- Temporary classified employees and graduate assistants and other student employees are ineligible for the employee tuition rate.
- Classified employees appointed at least half time (.50 FTE) are eligible for employee tuition privileges.
- A maximum of 12 credit hours per term may be taken at the employee tuition rate. More than 12 credits are charged at the instructional rate. The number of credit hours allowed during the work day shall be determined by the employee's supervisor and approved by the department head, taking into account the work load and staffing requirements of the department.
- A make-up schedule must be negotiated and approved by the immediate supervisor and department head for classes attended during working hours. Overtime is not accrued as a result of make-up time. Mandatory enrollment fees include, but are not limited to, resource, health service, building, incidental, technology, and course fees will apply.
Transfer of Staff Fee Privileges
The OUS staff fee privileges program has been expanded to permit transfer of staff fee privileges to one qualified family member per term (spouse, domestic partner, or dependent child). The approved plan permits an employee to transfer up to twelve credit hours to one family member per term. All campuses except OHSU will participate, with each campus identifying its programs included under the policy. This Oregon State Board of Higher Education policy will be administered by campus human resources offices. There are tax implications for transfer of staff fee privileges to a domestic partner. Please read the domestic partner questions at the Oregon University Systems Employee Fringe Benefits web page. The Oregon Administrative Rule (OAR) 580-022-0031 outlines the key provisions regarding transfer of staff fee privileges. Complete information and forms are available at the Oregon University Systems Employee Fringe Benefits web page.
New Application Deadline for Staff
Your completed Staff Fee Privileges Approval Form must be completed and submitted to Barb Marah, Benefits Technician, at the Human Resources Office (CH 110) two days prior to the start of the term.
|
Quarter |
Application Deadline for Staff |
|
Fall 2008 |
Thursday, September 25, 2008 |
|
Winter 2009 |
Wednesday, December 24, 2008 |
|
Spring 2009 |
Thursday, March 26, 2009 |
Application Deadline for Family Members
Your completed Staff Fee Privileges Approval Form must be completed and submitted to Barb Marah, Benefits Technician, at the Human Resources Office (CH 110) two weeks prior to the start of the term.
|
Quarter |
Application Deadline for Family Members * |
|
Fall 2008 |
Monday, September 15, 2008 |
|
Winter 2009 |
Monday, December 22, 2008 |
|
Spring 2009 |
Monday, March 16, 2009 |
*This deadline schedule allows sufficient time for Human Resources staff members to determine your eligibility and forward the form to the appropriate institution.
Payment Deadline for Staff and Family Members
In order to avoid late payment fees, you must pay the minimum amount due by
the following due dates:
|
Quarter |
Minimum Due Date |
|
Fall 2008 |
Friday, October 3, 2008 |
|
Winter 2009 |
Friday, January 9, 2009 |
|
Spring 2009 |
Friday, April 3, 2009 |
Tuition and Fees Are Nonrefundable for Staff
Be sure to keep the following in mind before registering for classes:
- Tuition and fees are nonrefundable for dropped courses for staff using staff fees. Please be sure to register for courses you intend to complete.
- If you withdraw from a course, you must see a staff member in the Registrar's office to do so.
- If you withdraw from a course, you will be dropped from the course, but you will be responsible for tuition and fees.
- If you add a course, you will be billed for the additional credit hours.
- You will also be responsible for a grade if you drop after the Last Day to Drop Without W/P or W/F.
- There are no tuition plateaus, e.g., 13-16 hours, for staff tuition and fees. Students that drop and add coursework throughout the term will see their tuition and fees continue to rise.
Tuition Appeals will not be accepted!
Fees Assessed Under Staff Fee Privileges
|
Fee |
Staff Member |
Family Member |
|
Audit Fees |
No |
No |
|
Building Fees |
No |
Yes |
|
Course Fees |
Yes |
Yes |
|
Health Service Fees |
No |
Yes |
|
Incidental Fees |
No |
Yes |
|
Instructional Tuition |
30% of resident undergraduate tuition(maximum of 12 credits) |
30% of resident undergraduate tuition |
|
Late Payment Fees |
Yes |
Yes |
|
Technology Fees |
Yes |
Yes |
|
Interest |
Yes |
Yes |
Financial Aid
Financial Aid students utilizing staff fees must see a financial aid advisor. Financial Aid students utilizing staff fees who completely withdraw from courses may be required to repay some or all of Title IV funds.
Questions and concerns about eligibility should be directed to:
Barb Marah
Benefits Technician
Southern Oregon University
Human Resources Office, Churchill 110
marah@sou.edu
Ph: (541) 552-6167
Fax: (541) 552-6573
Questions and concerns about staff rate fees should be directed to:
MaryAnn Neely
Information Technology Consultant
Southern Oregon University
Enrollment Services
neely@sou.edu
Ph: (541) 552-8156
