Southern Oregon University employees are expected to hold themselves to ethical values and principles which protect the public trust, avoiding acts which place personal interests above public interest. Selection of vendors should be an impartial and objective process. Gifts from vendors should not be accepted.
Authorized personnel are responsible for ensuring that proper procedures are followed for all purchasing activity and that accounts payable are documented, communicated, clearly understood and consistently applied. Southern Oregon University may take appropriate action in response to unauthorized expenditures. Such actions include, but are not limited to, providing additional guidance, imposing disciplinary measures, and holding individuals personally liable.
Please find below, Guidelines, Forms, Policies, Procedures and Resources pertaining to procurement and contracting:
Guidelines for Purchasing
Departmental Purchasing Card (P-Card Guidelines)
Department Purchasing Card - Application & Agreement (formerly "Addendum" Form)
Request for Increase to Purchasing Card Limits - Form for temporary increase to P-Card limits
Substitute W-9/Direct Deposit Form -Form for paying Vendor or Contractor (Accounts Payable)
Federal W-9 SOU Taxpayer Identification Number -Form for paying SOU (Accounts Receivable)
Sole Source Request Form See Purchasing Agent for rules
Personal/Professional Services: Short Form Contract For services $25,000 or less
Personal/Professional Services: Long Form Contract For services that exceed $25,000
Substitute W-9/Direct Deposit Form For paying Vendor or Contractor
Purchasing Policies, Procedures and Resources: (alpha order)
Account Codes - Easily Find Account Codes in Banner
Entertainment - See "Non-Travel Business Meals, Refreshment & Hospitality Procedures"
OUS Fiscal Policy Manual 70.400 (Replaces the old Financial Admin Standard Operating Manual - FASOM Policy 13.01).
Please contact Business Services, Purchasing Agent, if you have questions or comments. Business Services Purchasing Office is currently located in upper Britt Hall.