Skip Navigation

Southern Oregon University

Use this form for:

Do not use this form for:

  • Credit of tuition and fees outside of scheduled timelines (Includes dropping classes)
  • Challenging application of late fees
  • Adding or dropping classes during or after finals week of the term.
  • Denial of Emergency Short Term Loan request
  • Other special requests surrounding registration and assessment of tuition and fees
  • Financial Aid appeals
  • Housing appeals
  • Parking appeals
  • Program fee appeals (ie sports equipment or camps, course materials,  bookstore charges, etc) 
  • Grade change appeals
  • Adding or dropping classes any time before finals week. (This may be accomplished with an add/drop slip with appropriate signatures).
  • Grading Grievances

By completing this form you are requesting an exception to university approved policies governing registration and application of tuition and fees.  Only cases that are exceptional will be reviewed.  Examples of exceptional vs. routine circumstances are:

Exceptional Circumstances Routine Circumstances
(Committee will consider) (Committee will not consider)
  • Medical emergencies that are beyond student's control and prevent student from meeting timelines
  • Death in the family requiring student to be absent for extended periods
  • Errors made by SOU
  • Disagreement with faculty, grade, and/or course content
  • Ignorance of established timelines
  • Ignorance of policies and procedures of adding or dropping courses

In order for the committee to consider an exception to established policy, you must submit all required documentation for the type of exception you are seeking by the end of the term following the term you wish for the appeal (i.e. if appealing for Fall term, you must submit the completed appeal and required documentation by the end of Winter term).  Documentation must be submitted prior to filing your appeal or submitted digitally through the academic appeals form.

Supplemental Documentation

Documentation Type of Appeal Required? Documentation Information
Medical Documentation All appeals where a medical emergency precipitated the request for adding/dropping and tuition and fees credit outside timelines. Yes

Documentation from a medical provider with the dates and nature of emergency. Students doing a medical withdrawal will have this documentation forwarded to the appeals committee. Appeal will not be reviewed until medical withdrawal is processed.

 

Supplemental Documentation All appeals. No

Any other statement or documentation from individuals involved with the circumstances surrounding the appeal.

Appeals without supplemental documentation will be evaluated on available information.

 

Instructor Statement of approval Adding / Dropping a class during or after finals week of the term Yes

Statement of approval from instructor stating approval to add or drop class.  May be submitted directly to academicappeals@sou.edu

 

Department Chair Statement of Approval Adding / Dropping a class during or after finals week of the term Yes

Statement of approval from department chair stating approval to add or drop class.  May be submitted directly to academicappeals@sou.edu

 

Division Director Statement of Approval Adding / Dropping a class during or after finals week of the term Yes

Statement of approval from division director stating approval to add or drop class.  May be submitted directly to academicappeals@sou.edu

 

 

Documentation may be submitted electronically through the appeals form.  If you are unable to submit electronically, documentation can be faxed to 541-552-6614, or delivered to the Enrollment Services Center in Britt Hall.  All documentation not submitted via the appeals form must be received by the Enrollment Services Center prior to filing an appeal

Incomplete appeals will not be reviewed and will be automatically denied. Appeals are considered incomplete if there are missing fields on the appeals form and if the required supporting documentation is not received by Enrollment Services.

Academic Appeal Form