By federal law, students are required to make Satisfactory Academic Progress (SAP) toward degree completion. Academic progress is reviewed at the end of each term for all students enrolled as undergraduate or graduate students at SOU. The University has established a satisfactory academic progress policy that measures progress:
- Qualitatively: Ensuring the student's GPA is consistent with requirements for receipt of a degree
- Quantitatively: The student must progress through their program to ensure that they will graduate within the maximum timeframe completes his/her program
1.1 Minimum GPA Requirement
Undergraduate students at Southern Oregon University must maintain the following minimum term and cumulative GPAs in accordance with the SOU catalog and as administered by the Registrar's Office. Students must maintain a 2.0 "term" and a 2.0 SOU "cumulative" GPA.
Graduate students must maintain at least a 3.0 cumulative GPA.
1.2 Pace of Completion Standard
Students must complete at least 67% of all credits attempted. This is measured on a cumulative as well as per term basis.
Attempted credits are defined as all classes for which a student is financially liable. Grades include passing grades (D- or better, or P), or an F, I, W, NC, E, M, WF or NP. Credits dropped after the end of the 2nd week of classes (the census date), for which they were funded for financial aid purposes are included as attempted credits as students are financially liable for these credits.
GPA calculation is not impacted by transfer credits, but transferred credits are counted in Pace calculation and in Maximum Timeframe. Additionally, incompletes and withdrawals do not impact GPA, but do impact Pace calculation and Maximum Timeframe.
Repeated courses are only paid by financial aid for two completed (passed) courses (defined as any grade above an F). They do impact all SAP progress categories of review.
- Completed credits are defined as all classes for which a student receives a passing grade of D - or better, or P.
- Developmental credits (Math 65, Math 95, etc.) and repeated courses count as credits attempted and completed.
- Audit credits do not count as credits attempted or completed.
1.3 Maximum Credit Standard (150% Rule)
The maximum "attempted" credits (defined above) allowed by Federal regulation for degree completion is 150% of the credits needed to complete that type of degree. Transfer students' transfer credits are included in the maximum timeframe limit of the policy.
Undergraduate and Graduate students with 125% (225 term credits) or more must file a Progress Toward Graduation (PTG) form for approval of course work beyond the number of attempted credits normally needed to complete the undergraduate program. Students must get advisor signatures on the form and the Director will review. If the PTG is approved, the student will be placed on FA PTG status and will be monitored each term to make sure the PTG is being followed.
Failure to make SAP
The first time a student fails to meet GPA or Pace Rate of Completion standards for a term, the student will be placed on Financial Aid Warning status, but will remain eligible to receive financial aid.
If a student fails to meet the GPA or Pace Rate of Completion standards the term following the Financial Aid Warning, the student will be in Financial Aid Denied status for financial aid purposes.
When a student goes into Financial Aid Denied status they have the option to appeal. If the appeal is successful, the student will be placed on Financial Aid Probation and monitored each term to ensure compliance to the Probation plan until back into Good Standing.
Maximum Credit Standard (150% Rule)
The maximum "attempted" credits (defined above) allowed by federal regulation for degree or certificate completion is 150% of the credits needed to complete that type of degree. Transfer credits are included in the maximum timeframe limit of the policy.
Undergraduate and Graduate students with at least 125% of attempted credits necessary for degree completion must file a Progress Toward Graduation (PTG) form for approval of course work beyond credits normally needed to complete their program. Students must get advisor signatures on the form and the Director will review. If the PTG is approved, the student will be placed on PTG status and will be monitored each term to make sure the PTG plan is being followed by measuring required GPA and 100% completion of required courses.
SATISFACTORY PROGRESS APPEALS
Students are notified of their financial aid standing at the end of each term. If a student is in Financial Aid Denied status, they have the option to file a Financial Aid Appeal. If the student is in MAX status, the student can complete a Progress Toward Graduation (PTG) form. These forms will be reviewed by the Director of Financial Aid.
Students must return these forms to the Enrollment Services Center along with documentation supporting mitigating circumstances such as letters from doctors, therapists, counselors, or death notice if the student has had a death in the family.
- Upon receipt of the Financial Aid Appeal or PTG, the Director will review transcripts and other pertinent documents.
Depending on the circumstances surrounding the deficiency as described on the appeal, the Director will either:
- Approve the Appeal or PTG form with conditions requiring the student to earn 100% of attempted credits and GPA requirements of 2.0 for Undergraduates and 3.0 for Graduate students the following terms until back into Good Standing. In the case of a PTG, the student must complete program in approved timeframe for credits necessary for degree completion.
- Deny the petition. Denials are generally made when a student has been on probation or a PTG plan in a previous term(s) and failed to meet the conditions of the appeal and the student has had the benefit and advantage of all counseling services and still failed to meet minimum requirements. If the petition is denied, the student may reinstate eligibility by:
- Appealing the denial in person to the Financial Aid Appeals Committee for review, or
- For students in Financial Aid Denied status: paying for all future attempted credits until student’s academic progress in back into Good Standing. For students with MAX status, student must complete program within 150% of attempted credits.