Your group will fall into one of the following categories:
- Athletic camps/Youth activities:
Cheer and dance camps, football, wrestling, basketball, volleyball and softball camps bring a high level of energy to our campus every summer. We have an indoor swimming pool, racquetball courts, weight room, two gyms, a dance studio and rock climbing wall plus athletic fields, running track, and tennis courts. To check out availability of our athletic facilities and for lifeguards and trainer services, please contact Jon Clement at email@example.com or (541) 552-6726.
- Oregon Public Educational Institutions:
An optional way to enhance the educational experience of your students is to enroll for classes through the SOU Center for Shakespeare Studies. This is an outstanding way to immerse your students in the study of theater. For information, please contact Lois DeBruno at DeBruno@sou.edu or (541) 552-6905.
- Other Educational Groups: (including Oregon private schools)
Other educational organizations are asked to register for classes with the SOU Center for Shakespeare Studies. Alternatively, some groups qualify by holding their own classes on campus when the group's instructor has been appointed adjunct faculty through the Center for Shakespeare Studies or Extended Campus Programs. For details about theater classes with the Center for Shakespeare Studies and adjunct faculty appointment, contact Lois DeBruno at DeBruno@sou.edu or (541) 552-6905. Adjunct status must be renewed yearly.
Handling large groups of people is what we do best at SOU!
You'll find our entire staff eager to make your visit work smoothly.
Rates are per person, per night.
Suite Rooms (Private Bathroom)
From June through August, there is an additional fee of $5.00 per person per night for assignment to halls with either air conditioning or kitchenettes when requested. We do make every effort to accommodate special requests.
Note: The sleeping bag rate is available for STUDENTS ONLY. Teachers/Chaperones will receive full linens and will pay the standard rooming fees (even if they are rooming with a student). Groups interested in the sleeping bag option must arrange this with the Conference Office at least three weeks prior to arriving. The sleeping bag rate applies to all students and is not issued on a student-by-student basis
Our convenient dining options allow you to choose which meals you want each day to match your group’s schedule. In The Hawk Dining Commons our customers will enjoy a variety of foods created by our dedicated culinary team. The Hawk provides foods for vegans, vegetarians, and meat lovers alike. From home-style classics to ethnic cuisine and healthy entrees, there is sure to be something for everyone. Each group member will receive a convenient meal card with the meals on it that you selected for your group.
Discounted rates are available for youth-aged groups. For more information on our campus food services and to view catering and boxed lunch options, please visit our SOU Catering webpage.
Meal cards are for The Hawk Dining Commons only. We also have The Landing, a convenience store next to The Hawk, that accepts cash or card, which provides snacks and drinks to go.
Hawk Dinning Commons Meal Hours
|Youth Groups||Adult Groups|
|Lunch / Brunch||$7.50||$8.50|
Hawk Dinning Commons Meal Hours
|Breakfast / Brunch||Lunch||Dinner|
|Weekdays:||7:00 am - 10:30 am||11:00 am - 1:30 pm||4:30 pm - 7:30 pm|
|Weekends:||10:00 am - 1:00 pm||1:00 pm - 4:30 pm||4:30 pm - 7:30 pm|
|Daily:||7:00 am - 8:30 am||11:00 am - 1:00 pm||5:00 pm - 7:30 pm|
- You need to have a minimum of 15 people in your educational group and stay a minimum of two nights
- All bedding -including pillows and towels- is provided for your group
- Bathrooms are shared and are located "down the hall"
- Lodging is available year-round
- Your group will be assigned to a special conference hall. Our SOU students are housed in their own residence halls
- You have until 30 days before your arrival on campus to make changes in your number of participants or meal plan
- Campus parking permits may be purchased upon arrival
- Buses are not permitted to park in campus lots
- Alcohol is not allowed in public areas on campus; all indoor areas are smoke-free
- Youth groups are required to have chaperones (one adult to ten minors)
- Pack flip flops and a robe for trips to the bathroom; bring an alarm clock and hair dryer
- Four hours of theater classes are a requirement for all groups who do not have adjunct status or are not with an Oregon public school. For details contact Lois DeBruno at DeBruno@sou.edu
- Only university age students receive exterior door keys; all participants receive room keys
- Each hall is "locked down" at night at 7 pm
- A staff member is available from 7 pm until 7 am to assist your group
- Staying at SOU is a great way to introduce your students to university life and to open up a whole new world of experiences for them. Imagine the possibilities!
We are pleased you have chosen Southern Oregon University for your educational program and we look forward to helping you plan your visit! Please keep and use this checklist to arrange your stay on campus.
Make your reservation:
- Call (541) 552-6375 or email your date inquiry to firstname.lastname@example.org
- Complete the Conference Registration Form.
- Complete and return the Educational Conference Approval Form and Reservation Form (To complete these forms on-line, click on each below)
» Educational Conference Approval Form
» Reservation Form
- As soon as your paperwork is approved you will receive a Conference Group Agreement and a request for a deposit equal to one night's lodging for your entire group at the double room rate
- Return your signed agreement and deposit and you're all set!
One month before arrival:
- You may change the number of participants and your meal plan up to thirty (30) days before your arrival
- Send a roommate roster
- Send an itinerary
- Provide a cell phone number so we can contact you on campus in case of emergency
Packing for Ashland is easy!
- We provide all bedding: sheets, blankets, pillows and towels
- Bring layers of clothing, a lightweight jacket and good walking shoes. Even the theater is casual dress!
- Bring a robe and flip flops for trips to the bathroom
- As a suggestion, leave expensive electronics and jewelry at home.
Fax (541) 552-6380