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Southern Oregon University

You should consider your part-time position as an important job that can impact your future work experience. You are now part of the SOU work force and your department depends on you. The following are your rights and responsibilities as a student employee:

Rights

Benefits

Individuals working as student employees are covered by workers' compensation insurance for on-the-job illnesses or injuries. Student employees are not eligible to receive other employment benefits such as healthcare coverage, shift differential, paid holidays, vacation/sick leave, retirement, unemployment, or draws/pay advances.

Meal and Work Breaks

Work breaks are computed on the following basis:
(a) Paid fifteen (15) minute breaks for every four (4) hours straight time, to be taken in the middle of the work period.
(b) Student employees cannot work more than six (6) consecutive hours without an unpaid meal break.
(c) Student employees taking a meal break during the work shift must sign/ check out during the meal break.


On-the Job Illness/Injury Workers’ Compensation

A student employee must report any work-related injury or illness to the student employee’s immediate supervisor, or in that person’s absence, any department supervisor or the department director immediately after it occurs and the latest before the student employee leaves work. Workers’ Compensation and Incident Report forms are available in the department office or from Human Resource
Services, CH 110. The Student Health Center is authorized to treat all injured student employees. Student employees may also obtain treatment from their personal physician. In an emergency, call Campus Security at 552-6911, call 911, and/or seek medical attention  immediately at the nearest emergency facility. Detailed information about on-the- job injuries/illness is available from Human Resource Services at 552-6315 or from the University Safety Officer at 552-6909.

Students with Disabilities

Students with disabilities have the right to a discrimination-free workplace. This means:

  • Questions related to a disability cannot be asked during an interview, for example, though the employer can ask if you can do the essential functions of the job, with or without accommodation.
  • Disability cannot be considered as a basis for any punitive employment actions, such as firing, lack of promotion, or disciplinary procedures.
  • Student employees have the right to ask for reasonable disability-related adjustments in the workplace, just as any other employee does. Requests for adjustment, or accommodation, should be made to your immediate supervisor. Decisions about what accommodations will be made should be made with the employee and the supervisor working together. Disability Resources can assist in this process if requested.
  • Some aspects of some jobs cannot be accommodated; for example, we all want airplane pilots to be able to see, and attendance at a job tends to be essential as well. However, most accommodations are easily made.
  • If you are receiving accommodations in your classes, some of those accommodations may be helpful on the job as well. However, new situations may reduce certain barriers and raise others. Discuss these with your supervisor.

Student employees are covered by Title 1 of the Americans with Disabilities Act (1990, as amended) and Oregon's disability law, ORS 659.400.

Responsibilities

  • Complete payroll forms within 72 hours and submit them to the Payroll Office.
  • Maintain enrollment necessary for student employment eligibility.
  • Coordinate your work hours with your supervisor according to the department’s needs and your own class and study schedule.
  • Perform assigned duties promptly and competently.
  • Be dependable and always report to work on time-excessive tardiness or absenteeism is grounds for disciplinary action.
  • Arrive at the office prepared to work - refrain from studying or conducting personal business (phone/email) on the job.
  • Refrain from having family or friends visit during scheduled work times.
  • Attend all student staff meetings or training sessions unless you have a scheduled class or exam.
  • Not work at your job during times you are scheduled to be in class.
  • Observe policies on confidentiality for all University, department and student records, and information.
  • Schedule your lunch and rest breaks in advance and get your supervisor's approval.
  • Not eat or study during your scheduled shift, unless approved by your supervisor.
  • Maintain appropriate dress and personal grooming.
  • Notify your supervisor in advance if you will be absent from work - frequent absences are a justifiable cause for dismissal.
  • Keep an accurate record of hours worked and submit correct payroll information to your supervisor by the stated deadlines.
  • Inform your supervisor of any plans to end employment. The customary notification time period is two weeks.

Conduct as a Student Employee

A student employee is expected to meet certain standards of conduct which would ordinarily be expected of an employee representing the University in any position. Supervisors are responsible for communicating standards of conduct to student employees upon their hire.

 

Dress Requirements and Grooming

The University expects that each student employee’s appearance, personal hygiene, and dress will be neat, clean and appropriate to the job. The department is responsible for establishing and communicating dress guidelines for student employees, and any requirements for wearing protective clothing and/or equipment due to the nature of the job responsibilities.

Driver's License Requirements for Driving State Vehicles

All students driving state vehicles are required to have a valid driver's license and receive clearance from the Physical Plant Business Office to drive a University or State vehicle. The department requesting clearance must present the student's name and date of birth to the Physical Plant at least three weeks prior to the time the student employee is to drive the vehicle. For students with out-of-state driver's licenses, the student is responsible for obtaining and providing to the Physical Plant Business Office a copy of his/her driving record from the state in which the student was originally licensed. Students driving vans for University activities are required to be on a "Certified Van Drivers List" maintained by the Physical Plant Department. Certification is accomplished by successfully completing a special van driver's training session conducted at the beginning of each term by the Physical Plant.

Student employees transporting other students, faculty or staff on University business in a privately owned vehicle must adhere to the University's vehicle safety, operation and maintenance policies.