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Southern Oregon University

All Events whether on-campus, off-campus, and/or travel related must be registered through your organization on SOU Connect.

If you have questions or need assistance completing these forms please contact or come by the Student Life Office in SU 312.

 •Club Advisor Agreement - Now On SOU Connect

 •Fund Request Form - Now On SOU Connect   

 •Club Quarterly Report Form - Now On SOU Connect

Events with Risk

  • Now on SOU Connect - Risk Assessment Form
  • ASSUMPTION OF RISK FORM - This is a form that participants would fill out to state that they understand that they are participating in an event with risk. For example paintball, fencing, inflatable obstacle course, etc.

Please fill out the travel request form and visit the Student Life Office (SU312) before travelling on any University-related business. 

  • Travel Checklist Follow these instructions when planning a trip.

  • Student travel for any SOU purpose must receive approval. This for must be submitted to the Student Life Office (SU312) at least two weeks before the proposed departure date. Completing the form does not guarantee the trip will be approved.

  • Travel Assumption of Risk Form
  • Personal Services Agreement Request Form
    Each student who will be travelling on the approved trip must read and sign an assumption of risk. Group leaders can fill in all the trip information, but each student must sign, turn the form into the Student Life Office (SU312) and abide by the policies included in the waiver. 

  • Emergency Procedures: At least two travellers should have a copy of the emergency procedures.
  • Travel Reimbursement Form
    This form is used after your approved trip for any travel reimbursements including lodging, gas, mileage, airfare, or meal per diem.
  • Clink link to go to Motor Poll site to find out information on drivers clearance forms and requirements. Drivers clearance requests MUST come from CLUB ADVISOR!

Volunteer Form 
Volunteers are an outside party not associated with SOU. Volunteers must complete a “volunteer services form” prior to participating in club or other campus related activities. 

Please use this form if you are planning a bbq or anything else with an open flame.

Bringing a performer? A speaker? A band? An outside instructor?
Personal Services Agreement Request Form

Student organizations use this to request contracts and payment for speakers, performers, bands, etc. This form must be turned in at least 2 weeks before your event in order to be considered. The Student Life Office will then process it for you.
Clink link to go to Motor Poll site to find out information on drivers clearance forms and requirements. Drivers clearance requests MUST come from CLUB ADVISOR!
Funding Related Forms
  • Advance/Reimbursement Form

    This is the form you will use in order to access your club funds as well as funds that ICC has allocated to
    you. You must attach your receipts in order to access ICC funds. The form must have all expenditures
    explained. All receipts MUST BE ITEMIZED! We have to know exactly what you purchased. If you simply
    turn in a credit card receipt you will NOT BE REIMBURSED! Any receipts turned in for reimbursement
    must be turned in with the signed Request for Reimbursement form and have the appropriate signatures from
    club members. Under certain circumstances a club or organization may receive an advance. Advances will
    be disbursed to the event requester’s student Higher One account. Itemized receipts must be turned into
    Tatiana Bredikin in the Student Life Office within one week after the event. Any unused money must be
    paid back through their student account within two weeks after the event. If you have truly lost the receipts
    see Tatiana Bredikin in the Student Life Office (552-7011 or for a process for potential