SOAR FAQ

Q: What is SOAR?
A: SOAR is an opportunity to connect with your campus and community by sharing your passions and accomplishments. In this week-long event, all areas of the university are welcome to participate in demonstrations, research presentations, projects, and performances.

This unique conference welcomes all SOU students, faculty, and staff to participate. From student club activities to graduate-level research, SOAR seeks to be fun, informative, and inspiring.

It’s your moment, and we’re here to help you shine.

Q: How do I apply/participate?
A: Apply online through the SOAR website, sou.edu/soar starting February 12, 2020. Applications must be submitted by April 19, 2020, at midnight. All SOU students, faculty, and staff are welcome to apply.

Q: I’m presenting in SOAR as part of a group.
A: Please designate one member of your group to be your lead contact; only the lead contact of a group should submit an application. There will be a place in the application to list every participant’s name and email address.

Q: I missed the application deadline. Can I still present?
A: No. April 19 is the deadline for all submissions. Late applications will not be accepted.

Q: I submitted my application. What’s next?
A: After submitting, you will receive an automatic email confirming your application was received. Applications then go to the SOAR Planning Board for review and approval. Once your application is approved, you will receive an email with further instructions. Generally, this process takes no more than two weeks.

Q: I’m a SOAR presenter. When and where do I check in?
A: All registered participants should check in during SOAR Week before their presentations. By checking in you are able to get your official SOAR nametag and SOAR swag! Check in at SOAR Headquarters, located on the main floor of the Stevenson Union.

*Note: if you are the lead contact for a group, please make sure that all presenters in your group check-in.

Q: When/where is my presentation going to be?
A: SOAR staff will be in contact with you on the date, time, and location of your presentation early May. We will do our best to accommodate any scheduling requests. The official schedule will be available through the mobile app here.

Q: I have an emergency conflict and can’t make my scheduled presentation time.
A: Please notify us immediately at soar@sou.edu or 541.552.6816 so we can inform the necessary people. Please understand that rescheduling may not be possible.

Q: Will presentations be recorded? Can I record my presentation?
A: Many SOAR activities will be documented by photographers or videographers, but we do not have the resources to record every presentation. You are welcome to personally record your presentation.

*Note: Photography, audio, and video recording may occur in areas where SOAR events take place. By entering event areas, you consent to SOU recording and using your image for noncommercial promotion. If you do not wish to have your image recorded, please inform photographers/videographers, or contact soar@sou.edu

Q: Can I invite my friends and family to see my presentation?
A: Yes! All participants are encouraged to invite guests to their presentations.

Q: Can I bring my class/tour group/etc. to SOAR?
A: Absolutely. This is an open event, free to attend, and off-campus visitors are welcome. Please contact us at soar@sou.edu or 541.552.6816 if you would like assistance in selecting presentations that are of best interest to your group. You can also view our schedule on the mobile app here and search by area of interest.

Q: When/where will the activities take place?
A: SOAR activities occur campus-wide at various times throughout SOAR Week. Pick up a copy of the SOAR program or check out the mobile app here, or go to the SOAR website for a complete schedule of activities. During SOAR Week you can also visit SOAR HQ on the main floor of the Stevenson Union for more information.

Q: Where can visitors attending SOAR park? Is there a parking fee?
A: Visitors attending SOAR events can park for free in the Mountain Street parking lot.

Q: My friend/relative/etc. is presenting in SOAR. Where can I find their presentation?
A: Check out the schedule on the mobile app here, and search presentations by topic area or name. You can also refer to the print program for dates and times – an index in the back lists each presenter by last name.

Q: I applied for a poster presentation. Do I have to attend the poster session event on May 14?
A: Yes, attending the session is a requirement of poster presentations. If you cannot attend the event, you should withdraw your application immediately. Do not submit your poster for printing.

Q: Is poster printing free?
A: Yes, SOAR will print your poster at no expense to you. All registered poster presenters qualify for free printing, but you must submit your PDF file to Moodle by May 3 at midnight. Please save the PDF with your last name, first initial and topic category. For example: HannonL_Chemistry.pdf

Q: Can I get my poster printed early?
A: SOAR cannot accommodate early printing requests. If you need early printing, you must make your own printing arrangements, at your own expense. See instructions for submitting your poster below.

Q: Can I print my own poster?
A: Yes. Feel free to print the poster yourself. Printed posters must be dropped off at the Hannon Library Administration office by May 4 at 4 pm in order to be included in the poster session.

Q: I missed the deadline for submitting my poster. Can I still get it printed?
A: Only posters submitted by May 3 will be printed by SOAR. If you miss this deadline, you must get your poster printed on your own, at your expense. You must bring a printed poster to the Hannon Library Administration office by May 4 at 4 pm in order to be included in the poster session.

Q: I’m having trouble with my poster.
A: If you have questions about the content of your poster, you should speak with your instructor. If you have technical issues, please contact Jim Rible at rible@sou.edu or 541.552.6821 . If you have questions about submitting your finished poster, contact us at soar@sou.edu or 541.552.6816

Q: When/where will the art exhibitions be displayed?
A: Featured exhibits will be displayed at the Hannon Library for the entire month of May.