Submitting a Request
A public records request can be submitted via email or mail. A request via email should be sent to firstname.lastname@example.org . A request by mail should be sent to Southern Oregon University, Attention: Sabrina Prud’homme, 1250 Siskiyou Blvd, Ashland, OR 97520.
The request should identify the public records being sought with sufficient specificity to allow SOU personnel to identify and locate the requested records. Please indicate whether you would like to inspect the records in person or receive copies electronically or by mail.
SOU charges for the actual cost of making public records available. Payment of all fees will be required in advance if you wish SOU to produce the public records requested.
Fees are based on the actual value of staff time involved to retrieve, identify, review, process and present the materials. The charge may also include the cost of time spent by an attorney in reviewing the public records, redacting material or segregating the public records into exempt and nonexempt records. The cost of time for each employee is calculated by multiplying the employee’s hourly wage calculation (including benefits expenses) by the hours or portions thereof necessary to process the request.
SOU also charges for each photocopied page for hard copies and any mailing costs.
In accordance with ORS 192.440 (5), copies of records can be furnished without charge or at a reduced fee if such action is in the public interest because making the record available primarily benefits the general public. If you would like to apply for a fee waiver or reduction, please provide a statement that explains how your request meets the requirement of being in the public interest.