STUDENT RECORDS
& Personal Information
Transcripts
Southern Oregon University students can view their grades online for personal record use, or if needed, a transcript for official admission purposes can be ordered.
Diplomas
Diplomas will be ordered and mailed approximately two weeks after degree awarding and will be sent to the diploma mailing address provided on the degree application.
Student Records Retention
Faculty and staff who maintain student records must follow established records retention guidelines. The following page lists records typically maintained by faculty and staff at SOU.
FERPA
The following page lists the Family Educational Rights and Privacy Act of 1974 (FERPA) Summary of the Law.
Ethnicity and Race Definitions
To comply with federal statistical reporting requirements, Southern Oregon University must seek to identify the racial and ethnic background of applicants.
Preferred First Names
The SOU Preferred First Name function allows students, faculty and staff to specify a preferred first name that is different from their assigned first name for use throughout campus. The Preferred First Name takes the place of the assigned first name in various records in the system.
Apostille Document Authentication
Apostille is a process to authenticate documents for use outside of the United States. The Apostille process involves many steps and you should verify that Apostille is what you really need before you incur the time and expense.
SOU Student Honors List
Southern Oregon University congratulates all students who have qualified for the President’s List or the Provost’s List. Visit the SOU Office of the President website to honor high GPA achieving SOU students.